Board of Trustees, Meeting Minutes

Saturday, November 21, 2009

NTUC Intention, Mission, Vision and Opening Prayer: Led by Rev. Doris.

Board Members Present: Ray Ash, Sandy Bollhauer, Alice Frazier, Rev. Doris Hoskins, Frieda Hughes, Jo Keaveney, Stephen Lang, Ann Royalty, Suzanne Scott, Carol Wehmann

Board Members Absent: None

Attending Guest(s): Dr. Steve Martin

Call to Order: Jo Keaveney called the meeting to order at 1:00 p.m.

Agenda: The November agenda was modified and approved (attached).

Stepping Into Our Vision—Translating Input Into Action

Dr. Steve Martin led the Board into the initial steps of transforming into action the information collected from the 10/24/09 Stepping into Our Vision--Mutual Ministry Review conducted with the NTUC community. The 3 hour workshop concluded with the following action steps:

Ø  Complete analysis of remaining questions from MMR;

Ø  Overall analysis to define project(s)—implementation of the “co-create” model;

Ø  Define project(s)—which would include: establishing leadership of project(s); write project definition with parameters (white paper); present to congregation.

Tentatively, these finals results will be rolled out to the congregation Sunday March 7, 2010. Between now and March 2010, the Board will communicate progress to the congregation through “Letter to the Congregation”.

Previous Business:

Bylaws Changes: Carol Wehmann presented the final copy of proposed bylaws changes that will be presented to the voting membership at the 2010 Annual Meeting. Motion was made and seconded to accept the proposed changes for membership vote; motion carried.

Thriving-in-Unity 2.0: Carol Wehmann informed the Board that required timelines for benchmarks 8, 9, 10 & 12 have not yet been submitted. She reminded those responsible to do so promptly.

2009 Board Christmas Party: Suzanne Scott informed the Board that the recommended caterer for this year’s party has declined the Board’s proposed offer; as a result, the Board has decided to accept Ann Royalty’s offer to host the event on 12/4/09. It will be a planned potluck. Each Board member attending will bring a dish to serve the group, as well as a wrapped “White Elephant” gift for exchange; Carol Wehmann will handle the planning details.

Committee Highlights (Celebrations)

The reports from the various committees each Board member is currently chairing or working with are attached; below are any noted action steps or highlights from the particular committee:

·   Bldg. & Grounds: Carol Wehmann informed the Board that Jack Hodell will attend the January 2010 Board meeting to share his design for connecting YFM to the main Center; estimated costs will also be shared at that time.

·   Finance: Ann Royalty made the Board aware that January 2010 will focus on the Consistent Giving program. Additionally, Ann shared of the recent break-in of the Center; ~$1000 was taken. Jo Keaveney & Carol Wehmannn have started discussions to address security procedures at NTUC as a result of this incident

·   PR/Marketing: The NTUC Facebook fan page is underway and has had broad acceptance. Alice Frazier shared that the team’s quarterly press release will focus on the up-coming Home Study on “Spiritual Liberation”. Additionally, the team has been blessed with a 1/4-page ad donation to appear in the April souvenir program for the No. Ky Volleyball tournament.

·   Nominating: Jo Keaveney shared a 1-page handout for the team to use to recruit potential candidates for the 2010 elections (see attached).

·   Enlightened Leaders: Jo Keaveney informed the Board that ~50 people have enrolled in the Center’s 2010 Enlightened Leaders program.

New Business

·   Request(s) for Fundraiser: 2 requests were received.1) Alice Frazier shared her request for a showcase/various goods sale. After a brief discussion about the Center’s policy for this type of fundraiser, the Board voted against allowing the precedent for this type of sale (3-For; 4-Against; 3-Abstained). 2) Ray Smith (congregant) requested the placement of donation bins for used prescription containers—proceeds to go to the Matthew 25 Ministries. Due to several concerns not answered within the request, the Board recommended that Ray fill out the Center’s Request for Review/Agreement of Proposed Activity form with more detailed information. Jo Keaveney will follow-up with Ray.

·   Prosperity Development: Jo Keaveney requested that each Board member review unity.org’s website and look into the prosperity information the Assoc. has made available, asking that each Trustee try to apply where appropriate.

·   Stepping into Our Vision—Follow Up: As a follow-up to the first session of “Stepping Into Our Vision—Translating Input Into Action”, the Board has scheduled the following dates & times to finish this work:

·         1/09/10--1:00 p.m. till 4:00 p.m.

·         1/16/10--1:00 p.m. till 4:00 p.m.

·         1/30/10--1:00 p.m. till 4:00 p.m.

·   Holiday Activities: Alice Frazier reviewed the PR/Mkt. Team’s 1 page proposal of upcoming NTUC activities (see attached) that would require the purchase of promotional materials. After a brief discussion, the Board requested that more detailed costs be provided to help the Board allocate its advertising funds. Alice will work this issue with the Board.

Secretary’s Report: October 2009 Board Minutes were reviewed and approved.

Treasurer’s Report: Overall numbers for the Center were as follows (full report(s) attached):

* Center’s financial statement differs from this figure—difference is being investigated.

The Center received the planned $5000 bequest from the Eunice Cordell Estate.

Minister’s Report: Rev. Doris informed the Board of the following:

ü  Congregants were the ones asking for the recent Unexpected Income Giving program.

ü  Rev. George and she will be attending the 50th Anniversary of the Ordination to the Priesthood of Archbishop Pilarczyk of Cincinnati.

ü  5 NTUC attendees were present at MARCC’s Fall Planning Conference. The issues of the Homeless & Unemployment were chosen as this year’s areas of focus.

ü  Susan Beck tithed $100 to NTUC.

ü  Rev. Doris will be out of the office 11/23/09 through 11/28/09.

ü  Outside contractors Michael Hauck & Karla Tedford (NuVision Communications, LLC) are now NTUC’s IT resources (replacing Jennifer Keating).

ü  Rev. Doris has been asked to run for AUCI’s Board of Trustees. The election will be in June 2010, and the term would begin immediately. It is a 3-year term and would require that she miss 4 Sundays at NTUC each year. The Board made the motion to support her nomination and election; seconded and approved.

Closing- The meeting closed with a brief exercise, where each Board member shared what impressed them the most at this meeting. The next meeting is scheduled for 12:30 p.m., Sunday December 13, 2009 at SPC.

Respectfully Submitted,

Stephen A. Lang, Secretary of the Board

New Thought Unity Center